Terms & Conditions

Last updated: 17 November 2025

These Terms & Conditions (“Terms”) govern your use of the website ai-fairness.com (“the Website”), operated by AI Fairness CIO, a Charitable Incorporated Organisation registered in England and Wales under registration number 1218464, with its registered office at London, HA0 2JG (“we”, “us”, “our”).

By accessing or using the Website, you agree to be bound by these Terms.

If you do not agree, you must not use the Website.

1. About Us

AI Fairness CIO is a research-oriented charitable organisation providing online tools to evaluate fairness metrics in de-identified datasets. We do not provide legal, financial, medical, employment or regulatory advice.

2. Eligibility

You must be at least 16 years old to use the Website.

By using the Website, you confirm that you meet this requirement.

3. User Responsibilities and Required Warranties

3.1 Mandatory Anonymisation Requirement

By uploading or submitting any dataset to the Website, you warrant and represent that:

  1. The dataset is fully anonymised in accordance with UK GDPR, ICO guidance, and any relevant sector regulations (justice, health, finance, etc.).

  2. The dataset contains no personal data, no special category data, no identifying information, and no information relating to any living individual.

  3. You are legally permitted to upload the dataset and have complied with all applicable data protection obligations.

  4. You understand and accept that AI Fairness CIO never stores uploaded datasets, and therefore no data leak can originate from this Website.

If you breach this clause, you remain solely responsible for any legal, regulatory or ethical consequences.

4. Use of the Website

You agree not to:

  • Upload personal data or sensitive information

  • Attempt to de-anonymise datasets

  • Interfere with security or access controls

  • Reverse engineer or misuse the fairness-analysis tools

  • Use the Website for unlawful, harmful, discriminatory or fraudulent purposes

  • Publish misleading claims about the Website or the charity

We may suspend access if we suspect misuse.

5. Nature of the Service

The Website provides a technical tool that:

  • Runs fairness assessments on user-uploaded anonymised datasets

  • Performs analysis using internal Python pipelines only

  • Does not transfer datasets to external AI models or processors

  • Deletes uploaded datasets automatically at logout or session expiry

You acknowledge that:

  • All analysis results are informational only

  • The service does not replace professional governance, compliance or legal assessments

  • You use outputs at your own discretion and risk

6. No Warranty on Outputs

The fairness metrics, scores and diagnostic outputs:

  • Are generated automatically

  • May contain limitations, statistical uncertainty or inaccuracies

  • Are not guaranteed to be complete, correct or suitable for any decision

  • Should not be used as the sole basis for legal, employment, health, justice or financial decisions

We exclude all implied warranties to the maximum extent permitted by law.

7. Intellectual Property

All content, models, algorithms, text, design, graphics and software on the Website are the property of AI Fairness CIO or its licensors.

You must not:

  • Copy, reproduce or republish Website content

  • Sell or distribute any part of the Website

  • Use the tools to build competing fairness-assessment services

Limited access is granted solely for lawful personal or organisational use.

8. Cookies

Access to the Website is free of charge. Cookie-related processing is detailed in our Privacy Policy. You may accept or decline non-essential cookies at any time without affecting your access to the Website’s core functionality.

9. Data Protection

Our Privacy Policy (available on the Website) explains:

  • What data we collect

  • How we process datasets

  • Your rights under UK GDPR

  • Our non-storage architecture

  • Our anonymisation and liability requirements

  • International transfer safeguards

  • Cookie consent structure

The Privacy Policy forms part of these Terms.

10. Security

We implement measures including:

  • HTTPS/TLS encryption

  • Server-side encryption at rest

  • Restricted administrative access with MFA

  • Firewalls and continuous monitoring

  • Automatic dataset deletion at session end

  • Regular updates and patching

No system can guarantee absolute security. You upload datasets at your own risk.

11. Limitation of Liability

To the fullest extent permitted by law:

  • We are not liable for any loss, damage, claim or regulatory action arising from your upload of datasets containing personal data or from your failure to anonymise datasets correctly.

  • We are not liable for any indirect, consequential, punitive or incidental damages.

  • We are not responsible for:

    • errors in fairness metrics

    • interruptions or downtime

    • reliance on analysis outputs

    • your decisions made based on results

    • third-party service failures

    • unauthorised access resulting from user negligence

Our total liability is limited to £50, unless mandatory charity or consumer laws require a higher limit.

12. External Links

We are not responsible for content, privacy practices or security of any external websites linked from our Website.

13. Suspension or Termination

We may limit or suspend access if:

  • You breach these Terms

  • We suspect misuse or harmful activity

  • We conduct maintenance or system upgrades

We may also terminate access at our discretion.

14. Changes to These Terms

We may update these Terms at any time. Revised Terms will be posted with a new effective date. Continued use of the Website indicates your acceptance of the updated Terms.

15. Governing Law

These Terms are governed by the laws of England and Wales.
Any disputes shall be subject to the exclusive jurisdiction of the English courts.

16. Contact

For queries about these Terms, contact:

AI Fairness CIO
Email:  hello@ai-fairness.com
Address: London, HA0 2JG, United Kingdom